Donor & Administrative Assistant– 1.0 FTE

Job Description

Are you passionate about serving your community? Are you eager to make a difference in the lives of infants and children?

     

Kids Kottage Foundation (KKF) is currently searching for an enthusiastic candidate to serve as our Donor & Administrative Assistant, who is responsible for supporting the Administration Team and sharing receptionist duties.

This role serves as the backbone of the operation by overseeing all administrative processes as well as liaise the Foundation’s donor and stakeholder relationships. Additionally, the Donor & Administrative Assistant assists with scheduling. Therefore, the candidate must be highly detail-oriented and work to ensure the delivery of impeccable donor services.

Key Responsibilities:

• Work closely with the Administration Team on incoming gift processes;
• Assist with questions regarding online fund accounts;
• Troubleshoot issues related to the Foundation’s online donor database;
• Compile and create folders and marketing materials for prospect meetings;
• Coordinate, attend, and draft minutes and other documents;
• Assist with the following duties: scheduling meetings, calendar, and contacts maintenance, meeting preparation, and follow-up, among additional responsibilities;
• Achieve proficiency in donor database software for development functions;
• send correspondence, including but not limited to: gift acknowledgment letters and donor letters;
• Ensure funds received promptly;
• Process all funds received and information entered into database immediately;
• First point of contact for general public, greet and direct accordingly;
• Other duties as assigned.

 

Qualifications:

• Minimum 1-3 years of experience in an area related to office administration support and development. Prior non-profit work experience is a plus;
• Exceptional skills in organization, attention to detail, time management, ability to manage multiple tasks, define and set priorities and problem solve;
• Excellent interpersonal skills;
• Excellent reading, writing, and grammar skills, both written and oral;
• Excellent skills and experience with Microsoft Word, Excel, and Outlook, working with databases and internet research, and knowledge of Raiser’s Edge NXT software;
• Demonstrated team player with solid collaboration abilities;
• Ability to take the initiative with projects to work independently and as a team member;
• Knowledge of telephone and email etiquette;
• Flexibility in schedule required; and

• Provides and maintains current clear CYIM and Police Criminal Record Checks.

Work Environment

• Full-Time position, 40 hours/week, Monday-Friday 8:30am-4:30pm.; and
• This position is based out of Kids Kottage Foundation Administration Office.

Salary:

• Based on education, skills, abilities and experience, starting at $47,062 annually.
• Upon completion of a probationary period, we additionally offer a comprehensive, competitive, extended health benefits package.

How to Apply:

• Please email your resume and cover letter to dataentry.hr@kidskottage.org
• Please include Donor & Administrative Assistant in the subject line of the email and state your salary expectations in the cover letter.
• Website: kidskottage.org

 

**We appreciate the interest of all applicants. However, we will only contact those selected for an interview. **

Closing Date: Open until a suitable candidate is found.

Screening Criteria:

As an employer who values diversity in its workforce, we encourage all candidates who self-identify as members of the following designated groups: women, visible minorities, Indigenous peoples, and persons with disabilities to apply. 

The COVID-19 Vaccination Verification Policy for Kids Kottage Foundation requires all Kids Kottage Foundation personnel to be fully vaccinated. This is a condition of employment, should you reach the point in the selection process where it is necessary to verify the terms and conditions of employment, then the hiring manager or a human resources representative will contact you to complete a vaccination verification. 

 Any candidate offered a position may be required to pass pre-employment screenings mandated by Kids Kottage Foundation. These screenings may include a criminal record check clear vulnerable sector check.