Fund Development Administrative Assistant– 1.0 FTE

Key Responsibilities:

• Work closely with the Accounting Technician and Development Director on incoming gift processes;
• Assist with questions regarding online fund accounts;
• Troubleshoot issues related to the Foundation’s online Donor, reset logins and passwords;
• Compile and create folders and marketing materials for Development Director prospect meetings;
• Coordinate, attend, and draft minutes and other documents for Development Director;
• Assist the Development Director with the following duties: scheduling meetings, calendar, and contacts maintenance, meeting preparation, and follow-up, among additional responsibilities;
• Achieve proficiency in NXT for development functions;
• send correspondence, including but not limited to: gift acknowledgment letters and donor letters;
• Ensure Development Director and Account Technician are aware of funds received promptly;
• Process all funds and checks received and information entered into NXT software immediately;
• Meet and greet donors for fund development meetings;
• Other duties as assigned.
  

Qualifications:

• Minimum 1-3 years of experience in an area related to office administration support and development. Prior non-profit work experience is a plus;
• Exceptional skills in organization, attention to detail, time management, ability to manage multiple tasks, define and set priorities and problem solve;
• Excellent customer service abilities;
• Excellent reading, writing, and grammar skills, both written and oral;
• Excellent skills and experience with Microsoft Word, Excel, and Outlook, working with databases and internet research, and knowledge of Raiser’s Edge NXT software;
• Demonstrated team player with solid collaboration abilities;
• Ability to take the initiative with projects to work independently and as a team member;
• Knowledge of telephone and email etiquette;
• Flexibility in schedule required; and
• Provides and maintains current clear CYIM and Police Criminal Record Checks.

Work Environment:

• Full-Time position, 40 hours/week, Monday-Friday 8:30am-4:30pm.; and
• This position is based out of Kids Kottage Foundation Administration Office.

Salary:

• Based on education, skills, abilities, and experience.  Upon completion of a probationary period, we additionally offer a comprehensive, competitive, extended health benefits package. 

How to Apply:

• Please email your resume and cover letter to dataentry.hr@kidskottage.org
• Please include Fund Development Administrative Assistant in the subject line of the email and state your salary expectations in the cover letter.

Website: www.kidskottage.org

**We appreciate the interest of all applicants. However, we will only contact those selected for an interview.**

Closing Date: 

Open until a suitable candidate is found.

Screening Criteria:

As an employer who values diversity in its workforce, we encourage all candidates who self-identify as members of the following designated groups: women, visible minorities, Indigenous peoples and persons with disabilities to apply. 

The COVID-19 Vaccination Verification Policy for Kids Kottage Foundation requires all Kids Kottage Foundation personnel to be fully vaccinated. This is a condition of employment, should you reach the point in the selection process where it is necessary to verify terms and conditions of employment then the hiring manager or a human resources representative will contact you in order to complete a vaccination verification. 

Any candidate offered a position may be required to pass pre-employment screenings as mandated by Kids Kottage Foundation. These screenings may include a criminal record check, a clear vulnerable sector check.